South Eastern Centre Motocross Combine

ANNUAL GENERAL MEETING 1999

MINUTES OF THE ANNUAL GENERAL MEETING OF THE SOUTH EASTERN MOTO CROSS COMBINE HELD ON WEDNESDAY 1ST DECEMBER 1999 AT BLINDLEY HEATH.

PRESENT : 15 Delegates were present representing the following Clubs :- Brighton, Crawley, GEST, Greenwich, Horsham, Sidcup, South Eastern Marshals and Twickenham.

APOLOGIES FOR ABSENCE : Apologies were received from Mrs. Slight [ Crawley] and Bryn Nicholas [EKSSC].

CHAIR : Mr. Eddie Herd took the Chair.

MINUTES OF THE PREVIOUS AGM. It was proposed Mr. Horton & seconded Mr. Batten that the minutes of the previous AGM held on 9th December 1998 be accepted as true and accurate. Carried.

MATTERS ARISING THEREFROM : There were no matters arising.

SECTION REPORTS :

Secretary/Treasurer: Mrs. Clarke gave a joint report informing the meeting that the Combine had met 4 times during 1999 and during that time had updated both the Centre Moto Cross Rules and the Centre Championship conditions for inclusion in the new handbook in the year 2000.All 7 Clubs had renewed their subs generating an income of £70. Secretarial expences had exceeded this figure amounting to £93.28 and she proposed a request be made to the Centre for funds as we were now taking on a much bigger workload regarding moto cross matters from the Centre Secretary. Income from the adverts in the Centre Championship programme covers amounted to £585 with printing costs at £500 this was the reason behind the surplus showing in the balance sheet of £62.17 for the year. Mrs. Simpson had audited the accounts. Mr. Lane proposed the adoption of the report with Mrs. Hayden seconding.

Series Co-ordinator: Mr. Dixon apologised for not being able to attend all of the previous meetings due to other commitments. GEST had asked for clarification of "what constituted a race" as at their Championship meeting due to the bad weather conditions only 4 finished a race. Mr. Dixon said there was nothing in the rules to cope with this situation and felt that anyone could have raced - they just chose not to, so the brave few should be eligible for points. All of the Twin Shock rounds had to be cancelled due to lack of support and the meeting all felt this was unfortunate when the Combine was trying to put events on for them. Several rounds had to be cancelled either due to weather or loss of venues. He had all results from Les Batten promptly and had been able to compile the aggregates without any trouble. It was agreed to print a list of our Centre Championship dates and venues in the Trials and Moto Cross News for next season.

Moto Cross Grading & Recording Officer: Mr. Batten said it had mainly been a pain free year with regards to obtaining the results and lap charts from Clubs. A point of interest regarding points gained towards Expert status, only 7 riders gained all of their points within the Centre all of the others had travelled to gain extra points. He confirmed he would be attending the National Recorder's conference with the Centre Recorder, George Edwards. It was proposed that both the Series Co0ordinator and Moto Cross Grading & Recording Officer's reports be accepted by Mr. Moores, seconded Mr. Wood. Carried.

ELECTION OF OFFICERS : Mr. Herd, the retiring Chairman stood down at this moment and the Chair was taken by Mr. Wood whilst the elections for Officers took place. Mr. Wood asked if all of the present incumbents wished to stand again, to which they all agreed and as there were no fresh nominations it was proposed Mr. Mills and seconded Mr. Lane that the Officials be elected en bloc. Carried. Mr. Herd regained his Chairman's seat.

SUBSCRIPTION FEES : Mrs. Clarke said that looking at the balance sheet we really could not leave the subs as they were as we were running at a deficit. There was some discussion regarding the propsed request for financial assistance from the Centre and Mr. Wood suggested that we have an 1/2 yearly review of the finances if we do not get funding from the Centre. It was therefore proposed Mr. Brown and seconded Mr. Mills that the subs be left at £10 per Club. There being nothing further to discuss the AGM was formally closed to allow a normal business meeting to carry on.