South Eastern Centre Motocross Combine

ANNUAL GENERAL MEETING 1998

MINUTES OF THE ANNUAL GENERAL MEETING OF THE SOUTH EASTERN MOTO CROSS COMBINE HELD ON WEDNESDAY 9TH DECEMBER 1998 AT BLINDLEY HEATH.

PRESENT:

21 Delegates were present representing the following Clubs :- Brighton, Crawley, GEST, Greenwich, Horsham, Sidcup , South Eastern Marshals & Twickenham.

APOLOGIES FOR ABSENCE

Apologies were received from Mrs. Hayden [Horsham]who had another engagement and Mrs. Slight [ Crawley ].

MINUTES OF THE PREVIOUS AGM. It was proposed Mr. Edwards and seconded Mr. Batten that the minutes of the previous AGM held on 11th February 1998 be accepted as a true and accurate record. Carried.

MATTERS ARISING THEREFROM : Mr. Bennett asked who had paid the £10 subs and Mrs. Clarke read the following list of Clubs: Brighton, Crawley, GEST, Greenwich, Horsham, Sidcup & Twickenham. SECTION

REPORTS :

Secretary / Treasurer

Mrs. Clarke gave a joint account of the past year with 7 Clubs renewing their subs and Southern Moto X, South Waltons and Sporting Elite dropping out, no one partook of the £5 associate membership fee. All minutes were not only circulated to delegates but printed in the South Eastern Centre Gazette to enable a wider audience to be aware of the discussions that take place at Combine meetings. The Bank account had been finally sorted out and Mrs. Clarke was able to draw monies owing to her from 1996. The balance in the bank stands at £61.43 at present and Mrs. Clarke recommended the subscriptions stay at the same level for 1999. She told the meeting that she would feel happier if her accounts, such as they were only being postage & stationery expenses, were audited by an independent person. Mrs. Simpson was volunteered. The report was proposed by Mr. Brown and seconded Mrs. Simpson. Carried.

Series Co-Ordinator Mr. Dixon reported that there had been 2 cancellations of meetings in the Championships this year by Crawley and Twickenham and a Greenwich date moving. His new forms had certainly improved the results service, although some Clubs had failed to send them in but he would also like a programme with the form. Mrs. Clarke asked for confirmation that the Greenwich meeting that had been moved still counted towards the Championship, Mr. Dixon confirmed this. The report was proposed by Mrs. Simpson and seconded Mr. Batten. Carried.

Moto Cross Grading & Recording Officer Mr. Batten reported some difficulties in getting results from organisers who were used to sending their results direct to George Edwards the main Centre Recorder. He was intending to put some guidelines in the Gazette for grading as a couple of Experts circumnavigated the Centre and went straight to Rugby for downgrading. There was some discussion regarding the needs of various Clubs regarding lap scoring sheets and results for Club aggregates and it was agreed in future programmes and results will be sent to Mr. Burrell and Mr. Batten. Mr. Batten will then act as a central service for anyone who wishes to have access. Mr. Wood reminded Mr. Batten to make sure he charged the Combine for his postage etc. The report was proposed by Mr Clarke and Mr. Horton seconded. Agreed.

ELECTION OF OFFICERS. Mr. Herd the retiring Chairman stood down at this moment and the Chair was taken By Mr. Wood whilst the elections for Officers took place. Mr. Wood asked if all the present incumbents wished to stand again, which they all agreed to and as there were no fresh nominations it was proposed Mr. McDavitt and seconded Mr. Clarke that the Officials be elected en bloc. Carried. Mr. Herd regained his Chairman's seat.

SUBSCRIPTION FEES. Mrs. Clarke proposed the fees stay at £10 for full Club membership and £5 an Associate. Mr. Simpson seconded. Carried. Fees will be due from 1st January. There being nothing further to discuss the AGM was formally closed to allow a normal business meeting to carry on.